1. Overview

   This policy serves to outline policy, procedures, and responsibilities for the administration of the Ohio university job classification plan pertaining to administrative employees of Ohio university.

   University human resources (UHR) is responsible for classifying all positions based on specifications and job descriptions developed for each position (see section 124.14 of the Revised Code). UHR will apply consistent and objective criteria to the analysis of all positions, and will cross-compare and verify data from employees, supervisors, and department heads.

   The classification of all positions is based upon duties, responsibilities, knowledge, skills, minimum requirements of education, certification, or licensure, physical requirements, and reporting relationships inherent in a given position. Position classifications are assigned germane titles and are placed in functional groupings, which illustrate the job framework and opportunities for professional growth and development.

2. Position review and audit

   1. Vacant or new position

      When a new position is developed, or if substantial changes are made in an open (unfilled) position, the supervisor or planning unit head should complete a "Position Description Questionnaire" and forward it to UHR for review and classification. The position will be reviewed and a written summary of findings forwarded to the appropriate planning unit representative for final determination of the appropriate classification.

   2. Administrative position (incumbent)

      如果

3. Action for position changes

   If a position is reclassified by UHR to a lower-rated position, the effective date for the new classification, and any pay rate change, will be as described in the "Pay Administration Guidelines."

   If a position is reclassified by UHR to a higher-rated position, it becomes the responsibility of the incumbent's planning unit head to determine operationally whether or not the higher-level position should be added to the table of organization. If it is determined that the higher-level position should not be added, the higher-level duties will be removed from the position's responsibilities. The incumbent employee shall receive the higher-level pay retroactively for the lesser of the following two durations:

   1. One year; or

   2. The period of time between the date the audit request was received by UHR and the date the higher level duties were removed from the job.

   The incumbent employee's pay would then continue at the original classification rate.

   If it is determined that the higher level position should be added, the reclassification, and new pay rate, becomes effective, retroactively, as described in the "Pay Administration Guidelines."

4. Classification review and appeal

   1. General information

      The incumbent employee may request an internal review or appeal of the audit decision. Requests for review must be submitted on a completed "Classification Appeal" form. The appeal form must be submitted to the UHR liaison for the employee's unit within fifteen days of the date of the audit decision.

      Nothing in this policy shall limit or restrict the employee's appeal rights under the Revised Code.

   2. Administrative employees

      Administrative (unclassified) employees may appeal audit decisions to the CHRO. Administrative (unclassified) employees may also appeal audit decisions to the office of equity and civil rights compliance, but only if their appeal is based on equity concerns.

Reviewers

Proposed revisions of this policy should be reviewed by:

1. Administrative Senate

2. Faculty Senate

3. Deans

4. Chief Financial and Administrative Officers

Forms, References, and History

1. Forms

   The following forms are specific to this policy:

   1. The "Position Description Questionnaire" is available from University Human Resources, or online through: /hr/resources/forms

   2. The "Classification Appeal" form is available from University Human Resources, or online through: /hr/resources/forms

2. References

   The following items are relevant to this policy:

   1. Pay Administration Guidelines are available online, linked through /hr/compensation-pay/pay-structures/classified-and-administrative-pay-structure or from UHR Compensation.

   2. Ohio Revised Code 124.14.

3. History

   Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the password-protected Review site.

   Prior versions of this policy were approved on:

   1. May 11, 2022 (The reference to policy 40.036 was removed as the policy was withdrawn on February 11, 2015). 

   2. March 4, 2016 

   3. October 22, 2014 (approved for interim use in accordance with policy 01.001)

   4. October 15, 2007

   5. March 31, 2003

   6. September 1, 1992

   7. August 1, 1991

   8. January 22, 1988

   9. May 27, 1976

   10. June 1, 1971